Songs Children Sing - Gold Sponsor

Songs Children Sing

Eastman Music Company - Silver Sponsor

Eastman Music Company


Exhibitor Details | Exhibit Registration | Submit Payment


Welcome Sponsors, Exhibitors and Advertisers,

Download the 2020 Sponsor, Exhibitor and Advertising Invitation.

MMEA, the Massachusetts Music Educators Association, in affiliation with NAfME, the National Association for Music Education, is pleased to present our annual All State Conference and Exhibition March 5-7, 2020, at the Boston Seaport Hotel/World Trade Center.

The annual All-State Conference features as many as 120 sessions, several concert hours and casual concerts, and is attended by more than 800 music educators and 500 of Massachusetts' top student musicians performing band, orchestral, jazz and choral works.

The All-State conference provides a unique opportunity for you to present your products and services to a dedicated and captive audience over the 3-day event.

Questions Regarding Exhibits?
Please Contact BOTH Catherine Iatesta catherine.iatesta@gmail.com,
and Julie Frias julie.m.frias@gmail.com.

Questions Regarding Sponsorships and Advertising?
Please contact Kristen Harrington massmusicnews@gmail.com.

Sponsorship Packages

Platinum, Gold, and Silver sponsorship packages present opportunities for digital advertising on massmea.org, cover position advertising in the Conference Program Book, and signage presence during dedicated exhibit hall receptions and casual concert hours. Exhibit table included with sponsorship packages.
Download the
2020 Sponsor, Exhibitor and Advertising Invitation.
For more information, please contact MMEJ Business Manager, Kristen Harrington (massmusicnews@gmail.com).

Exhibitors can look forward to dedicated exhibit hall spotlight receptions, including an exhibit hall spotlight hors d’ oeuvre reception and casual concert hour on Thursday afternoon, March 5, and a breakfast/coffee hour on Friday morning, March 6.

Exhibit space will be awarded on a first-come first-served basis.

Exhibitor Details and Registration

MMEA 2020 All-State Conference
March 5-7, 2020
Boston Seaport Hotel/World Trade Center
Boston, MA

Exhibit Hours
Thursday, March 5, 9 AM to 6:00 PM (5:00 – 6:00 PM Exhibit Hall hors d’oeuvre Reception & Casual Concert)
Friday, March 6, 9 AM to 5 PM
Saturday, March 7, 9 AM to 2 PM (optional)

Set-up Times
Wednesday, March 4, 6:30 PM to 9 PM
Thursday, Mach 5, 7 AM to 9 AM

Exhibit Space is booked in six-foot increments. Each exhibit space consists of (1) 6-foot open table top display area and two chairs (no pipe and drape). One (1) 6-foot table is provided per exhibit space.

Exhibit Fee
The standard exhibit fee is $400 per 6' space for commercial enterprises, or $300 for Colleges and Universities.

Number of Representatives per Exhibitor
Please note that a maximum of four (4) individuals may be registered to represent your firm or institution.

Registration Deadline
The deadline for Exhibitor Registration is February 3, 2020.

Electrical Service
For electrical service, please download and process the
2020 Exhibit Electrical Order Form.
MMEA will not be handling any electrical requests.

Hotel Shipping Information
Shipping information is detailed here: 2020 Seaport Shipping Instructions.

Load-In/Load-Out Instructions
2020 Seaport Load-In/Load-Out Instructions

Cancellation and Refund
Reservations made for exhibitor space must be cancelled by February 14, 2020, in order to receive a refund.

To Register To Exhibit

The deadline for Exhibitor Registration is February 3, 2020.
Please register using the exhibitor registration form. Please note that Registration is not confirmed without payment.

To Submit Exhibitor Registration Payment

If you are paying by check or purchase order:
Mail your check (made payable to MMEA) or Purchase Order to

  MMEA Exhibit Registration  
  PO Box 920004  
  Needham, MA 02492.

For more information please contact MMEA or one of the committee members.
Catherine Iatesta (
catherine.iatesta@gmail.com), Exhibits Chair


The Massachusetts Music Educators Journal (MMEJ) publishes two printed program books for the annual MMEA All-State events. The Conference Program Book, distributed to conference attendees at the Boston Sheraton Hotel, and the Concert Program Book, distributed to those in attendance at the All-State Concert at Symphony Hall in Boston, including parents, music educators, guest conductors, high-achieving school music student performing ensemble members, business supporters and sponsors.

For rates and specs, please download the 2020 Sponsor, Exhibitor and Advertising Invitation.

Deadline for 2020 All State Conference and Concert Program Book Advertising Reservations
January 10, 2020

Ad Space Reservations
Visit: http://massmea.org/advertising-mmej Or email: massmusicnews@gmail.com

Publication Dates
March 5-7, 2020

Massachusetts Music Educators Association

MMEA logo

Michael LaCava
Interim Executive Director
PO Box 920004
Needham, MA 02492